Business Documents 2 min read
How to Make a Quotation: Format, Example and Free Maker
What a quotation should contain, how it differs from an invoice, and how to create one in a few minutes.
A quotation tells a customer what you will charge before they agree to buy. A clear quotation wins trust and avoids arguments about price later.
What to include
- Your business name, address, phone and GSTIN (if registered)
- The customer’s name and address
- A quotation number and the date
- A valid until date
- Each item or service with quantity, rate and amount
- GST shown by rate, or a note that you do not charge GST
- The total, in figures and in words
- Terms, such as delivery time, payment terms and advance
Quotation vs invoice vs proforma
- Quotation: an offer of price before the sale.
- Proforma invoice: a preview of the invoice, often used for advance payment or import and export.
- Tax invoice: the legal bill raised when you supply the goods or services.
Quotation Maker
Make a quotation with GST and your logo.
Tips
- Keep the validity short, so you are not stuck with an old price.
- Write terms in plain words, so both sides agree.
- When the customer accepts, turn it into an invoice with the Invoice Generator.
Frequently asked questions
Does a quotation need a signature?
Not always, but a signature or stamp makes it look more official.
Is a quotation legally binding?
It is an offer. Once the customer accepts it, it can form the basis of a contract. If the stakes are high, ask a lawyer.
