What Should a Salary Slip Contain? A Simple Payslip Format

A salary slip, or payslip, is a monthly statement showing how an employee’s pay is made up. Employees need it for loans, rent agreements, visas and tax filing, so it should be clear and complete.

Parts of a salary slip

• Company details: name, address and logo
• Employee details: name, ID, designation, department, date of joining, PAN and UAN
• Pay period: the month, days in the month and days paid
• Earnings: basic salary, HRA, special allowance and other pay
• Deductions: provident fund, professional tax, TDS and others
• Net pay: earnings minus deductions, often also written in words

Tips for employers

• Give payslips on a fixed date every month.
• Keep the figures the same as your payroll and bank records.
• Mask bank account numbers, for example by showing only the last four digits.

For employees

Keep your payslips for at least a few years. To see how your salary is taxed, use the Income Tax Calculator.