Business Documents 2 min read
Leave Application and Resignation Letter Format (With Examples)
Simple, polite formats for a leave application and a resignation letter, with tips on what to write and what to avoid.
Most formal letters follow the same shape: your details, the date, who you are writing to, a subject line, a polite opening, the reason and a short close.
Leave application format
- Your name and address, and the date.
- The person you are writing to, like the Principal or your Manager.
- Subject: Application for leave for 2 days.
- Start with “Respected Sir/Madam”.
- Say the dates and the reason, and that you will finish pending work.
- Close with “Yours faithfully” and your name.
Example: *I am writing to request leave for 2 days, from 10 November 2026 to 11 November 2026, because of a medical reason. Kindly grant me leave for the above period.*
Leave Application Maker
Write a leave application in seconds.
Resignation letter format
- Your details and the date.
- Address it to your manager or HR.
- Subject: Resignation from the post of (your role).
- State clearly that you are resigning and your last working day.
- Thank them, and offer to help with the handover.
Resignation Letter Maker
Make a polite resignation letter.
Tips
- Keep it short and polite, even if you are leaving for a difficult reason.
- Check your notice period in your offer letter before you set the last day.
- Keep a copy of the letter you gave.
- You can also make experience letters, NOCs, cover letters and bonafide certificates.
Frequently asked questions
Should I give the reason in a resignation letter?
It is optional. A short, positive reason is fine, but you do not have to explain.
Can I email the letter?
Yes. Download the PDF and attach it to your email, and keep a signed copy if your company asks for one.
